Wednesday 28 October 2026 belongs to the people who keep an office running: the assistant who guards a diary, the clerk who signs for every delivery and the controller who knows which drawing revision is current. All fifteen Bayt adverts we checked this morning are administrative, secretarial, records or document-control posts. Dubai carries seven, from a laboratory admin assistant and a not-for-profit executive assistant to IFFCO’s company secretary, a shoe retailer’s HR administrator and a Larsen & Toubro document desk. Abu Dhabi has four, including two AECOM document roles; Sharjah offers an NMC patient admin seat and a hotel receiving clerk; Ras Al Khaimah and DAMAC add two further document controllers.

Office recruiters shortlist CVs that name the software, the volume of paperwork and the person you supported, so put those facts near the top, apply only through Bayt or the employer’s own careers page, and walk away from any “office job” that asks you to pay first.

Assistants, records desks and document control: where today’s fifteen roles sit

Assistant and coordinator seats make up the first group. DELMA Laboratory, a soil and construction-materials testing lab in Dubai, wants an entry-level administrative assistant with at least a year of clerical work, and its advert lists Arabic as required. Michael Page is recruiting an executive assistant for a not-for-profit client in Dubai who can manage diaries, travel and confidential files in English and Arabic. Bissmixi, a media and AI video company in Abu Dhabi, combines reception with supporting its CEO; it asks for a bachelor’s degree, one to three years in a similar job, and applicants based in Abu Dhabi or willing to relocate. Al Rostamani Group’s administration officer in Dubai processes requisitions and chases suppliers, asking for two to three years while saying fresh graduates may be considered. Chic Shoes wants a mid-career HR administrator for its Dubai retail business, and IFFCO Group’s company secretary post is senior: five to ten years of governance work, at least five of them in the UAE, plus a law degree.

Records and document desks complete the list. NMC is hiring three patient-side administrators: a medical records assistant in Abu Dhabi open to applicants with or without experience, a data entry operator in Dubai who registers patients and checks billing after at least a year at a patient-focused reception, and a patient admin executive in Sharjah who verifies insurance cover and claims, with a college diploma. Larsen & Toubro wants an assistant document controller in Dubai to keep registers, transmittals and revisions for a large roads and infrastructure project in the Gulf region, preferring candidates with Gulf roads or infrastructure experience. AECOM has a document controller and a document control coordinator in Abu Dhabi, the second supporting an environmental department and asking for supervisory or coordination experience. DAMAC’s procurement document controller asks for five to seven years, China Tiesiju’s Ras Al Khaimah wastewater project wants at least seven, and Four Points in Sharjah has a receiving clerk role whose advert lists no related work experience as a requirement.

  • Assistants and coordinators: diaries, travel, visitors, correspondence, requisitions and HR records
  • Hospital records and patient admin: registration, medical files, insurance checks and billing entries
  • Document control and receiving: project drawings, procurement files, transmittals, deliveries and logs

Fifteen admin and office listings checked on Bayt, 28 Oct 2026

We opened every link below on Wednesday morning, 28 October 2026 (Pakistan time), and each returned a live Bayt page with an apply button. Job titles are copied as Bayt prints them. One employer name is shortened: China Tiesiju is the RAK branch of China Tiesiju Civil Engineering Group, as Bayt lists it. Michael Page is a recruitment firm hiring for a client. We do not repeat pay figures, so confirm salary and allowances in a written offer. Adverts reserved for Emirati applicants, restricted to one gender or limited to an age band were left out. DAMAC gives the location only as the United Arab Emirates, and Bissmixi wants applicants based in Abu Dhabi or ready to relocate there.

Apply tip: show the systems, the paperwork and the people you supported

Admin hiring managers skim for proof that you can be trusted with someone else’s calendar, files and deadlines. Open your CV with a one-line summary such as “Administrative Assistant | diary and travel management | MS Office and SAP | 2 years at a Dubai trading firm”. Under each job, say who you supported—a CEO, a site team, a hospital department—and add one measurable detail: documents logged per week, meetings scheduled, purchase orders tracked or files digitised. Name every system you have touched, because several of today’s adverts filter on it: AECOM asks for Aconex, SharePoint or an EDMS, China Tiesiju runs its project on Thinkproject, Larsen & Toubro lists EDMS or DMS platforms and counts basic AutoCAD as an advantage, and NMC’s Dubai desk registers patients in a hospital information system. Languages matter too: DELMA Laboratory requires Arabic, the Michael Page advert asks for English and Arabic, and Bissmixi treats Arabic as a strong advantage. For a senior post such as IFFCO’s company secretary, put your law degree, ICSI or CGI membership and years of UAE governance work in the first three lines. Our guide on how to apply for jobs in the UAE explains what to attach and in what order, and the free GulfJobss CV maker exports a tidy one-page PDF you can upload straight to the Bayt page or the company’s own careers portal.

What admin and secretary interviews tend to test

Office interviews tend to be practical. Many employers set a short Excel or typing test, ask you to draft an email to a supplier or a visitor, or hand you a pile of documents to sort by number and revision. Senior governance roles add questions on board procedure and filing deadlines.

  • Your manager has two meetings booked for the same hour—how do you resolve it?
  • A drawing arrives with the wrong revision code—what do you check before logging it?
  • Which spreadsheet formulas or document systems do you use every week?
  • What do you do with a confidential letter that lands on the wrong desk?

Office-job scams that borrow real company names

Admin vacancies attract fake recruiters because the titles are generic and many people qualify. A real employer such as AECOM, NMC or IFFCO does not ask candidates to pay for a visa, a “file opening” step or office training, and it does not run hiring only through a personal WhatsApp number. AECOM’s own advert says new hires attend an in-person first-day onboarding at an AECOM office, which is a useful check against anyone offering a remote shortcut. Read our checklist of Gulf job offer red flags before you reply to an unexpected message.

  • Data entry “work from home” offers that need a deposit or a software purchase
  • Offer letters that arrive before any interview has taken place
  • Recruiters writing from free email accounts while claiming to represent a large group
  • Requests to send your original passport or Emirates ID before a contract is signed
  • Pressure to accept within the hour or lose the job

Documents to have scanned before the first call

Admin employers often ask for supporting papers on the day of the interview, so keep these ready as scanned PDFs.

  • Experience letters showing your job title, the department you supported and your dates
  • Degree or diploma certificates, attested if the employer requests it
  • Proof of any typing, MS Office, HR or document-control training
  • Professional memberships such as ICSI or CGI for company secretary roles
  • A recent passport-style photograph on a white background
  • A copy of your passport, and your UAE visa page if you already live in the country

The Bottom Line

From an entry-level hotel receiving desk to a board-level company secretary, today’s fifteen roles cover the paperwork side of UAE business in Dubai, Abu Dhabi, Sharjah and Ras Al Khaimah. Pick the two or three that match your systems and languages, tailor the top of your CV for each, and apply directly on the Bayt pages listed above.